PART 1 – GENERAL PROVISIONS AND OBJECTIVES

Section 1.1 – Definitions

"Mungeh" refers to MUNGEH ECO TOUR ASSOCIATION.

"Members" include all individuals officially or non-officially registered under these bylaws.

"Council" means the Board of Directors responsible for the executive management of the Mungeh.

"Program" refers to any field activity, educational workshop, cultural event, nature tour, volunteer or research initiative.

"Leader" is the individual in charge of planning and executing a specific program.

"Committee" refers to specialized working units under the Council, such as technical, training, or cultural committees.

"General Assembly" is the highest decision-making body composed of official members.

Section 1.2 – Vision

To become a leading platform in sustainable tourism, educational and cultural nature exploration, and outdoor wellness in Canada with positive social, cultural, and environmental impact.

To establish a specialized eco-tourism and mountaineering organization in Canada, enabling people from Canada and around the world to discover the natural, historical, and cultural beauty of the country.

To approach tourism with a responsible mindset that fosters sustainable economic, social, and environmental development in communities and regions visited.

Section 1.3 – Objectives of the Society

To promote nature appreciation and environmental protection.

To foster awareness of culture, history, and education for better understanding of peoples, arts, and traditions around the world.

To introduce Canada’s natural beauty through hiking, mountaineering, beach walks, forest trails, and cave exploration.

To expand virtual tourism experiences.

To provide safe and friendly spaces for nature-based recreation and urban exploration.

To create platforms for social exchange and peer learning among nature enthusiasts.

To enhance members’ physical fitness, mental health, and emotional wellbeing.

To support inclusive participation by aligning programs with members’ interests and abilities.

To participate in voluntary emergency and disaster relief efforts when possible.

Section 1.4 – Strategies for Achieving Objectives

Designing seasonal activity plans aligned with the Society’s core objectives.

Creating educational and promotional materials such as websites, publications, and digital tools.

Forming working groups to explore and research natural and historical attractions in lesser-known regions.

Organizing training courses, workshops, and seminars in cooperation with experienced instructors.

Encouraging participation in certified first aid and rescue training; forming a volunteer emergency response team.

Establishing long-term cooperation with governmental bodies, non-profit organizations, and community stakeholders in tourism and environmental protection.

Section 1.5 – Core Values

Respect for cultural, ethnic, and gender diversity.

Operation as a voluntary, apolitical, non-governmental, non-religious, and non-profit entity.

Transparency, integrity, and accountability in decision-making.

Commitment to environmental sustainability and protection of natural heritage.

Promotion of friendship, joy, teamwork, and shared learning.

Inclusivity and access for individuals from all economic backgrounds.

A legal yet friendly environment where members can escape routine and embrace experiential growth.

Mutual respect for individual beliefs and viewpoints.

Harnessing the diverse talents and skills of Mungeh members for collective benefit.

PART 2 – MEMBERSHIP

Section 2-1: Types of Membership

The Society shall recognize two general categories of membership: (1) Official Members, and (2) Non-Official Members.

Section 2-2: Types of Official Members

1. Active Member: An individual who has read and accepted the Bylaws and Constitution, has been approved by the Board, and actively participates in one of the Society’s committees. Active Members shall have voting rights and eligibility to stand as candidates in the elections. 2. Ordinary Member: An individual who has read and accepted the Bylaws and Constitution, has been approved by the Board, and has participated in at least three programs per year. Ordinary Members shall have the right to vote but are not required to participate in committees.

Section 2-3: Types of Non-Official Members

1. Honorary Member: A person who has significantly contributed to the Society’s mission. Honorary Membership may be granted based on a written proposal by at least three official members and approval by the Board. Parents of official members may also be considered honorary members. Honorary Members do not have voting rights or candidacy eligibility, but may participate in activities. Note: Individuals under the age of 19 may be considered honorary members with parental consent. 2. Guest Member: Official members may invite guests to participate in programs. The inviting member shall be responsible for the guest’s conduct, preparedness, and awareness of the Society’s regulations. Guest participation is unlimited; however, eligibility for formal membership requires fulfilling the admission conditions outlined in Section 2-4.

Section 2-4: Conditions for Admission

To be accepted as an Official Member, an applicant must: – Agree to the Constitution and Bylaws. – Submit a complete membership application. – Pay the annual membership fee. – Submit required documents (e.g. ID, photo). – Have no financial obligations to the Society. – Be at least 19 years old. – Have participated in at least three programs as a guest. – Receive approval from the Board.

Section 2-5: Termination of Membership

Membership may be terminated by the Board under the following circumstances: – No participation for one year, following a review. – Written resignation submitted by the member. – Three instances of temporary suspension without achieving reinstatement. – Permanent expulsion by majority Board vote. – Death of the member. Note: Grounds and procedures for disciplinary action are detailed in Part 7.

Section 2-6: Duties and Rights of Members

Duties: – Participate in Society activities and General Assemblies. – Comply with the Bylaws and decisions of the Board. – Contribute toward achieving the Society’s mission. Rights: – Access to Society resources. – Reduced participation fees. – Right to express opinions. – Right to vote in General Assemblies (Official Members only).

Section 2-7: Annual Membership Fee

The annual membership fee for the fiscal year 2025 is xxx CAD, payable in full upon registration. Members joining after July will be eligible for a 50% reduction in the annual fee.

Section 2-8: Insurance

The Society shall maintain accident insurance coverage for participants of its events, under a contractual agreement with an insurance provider. The participant list must be submitted to the provider no later than 48 hours prior to the event. Note: All participants in one-day and multi-day programs must be listed for insurance purposes. Late registrants in one-day events may participate without coverage. In multi-day events, only those who appear on the insurance list shall be permitted to join.

PART 3 – GOVERNANCE STRUCTURE

Section 3-1: Governing Bodies of Mungeh

The governing bodies of the Society shall include: – The General Assembly – The Council (Board of Directors) – The Auditor

Section 3-2: Duties of the General Assembly

The General Assembly is the highest decision-making body of the Society and shall be responsible for the following: – Electing the Council members and Auditor (primary and alternate) – Reviewing and approving or rejecting financial reports, performance reports, and the annual budget proposal – Defining the long-term policies and strategic directions of the Society – Approving the annual membership fee amount – Approving any amendments to the Bylaws if necessary – Dismissing Council members or the Auditor if necessary

Section 3-3: The Council

The Council, also referred to as the Board of Directors, is elected by the General Assembly from among official members and is responsible for the management and supervision of the Society’s activities in accordance with its objectives and Bylaws. The Council shall include the following positions:

1. Secretary
2. Treasurer
3. Public Relations Officer
4. Head of Technical and Safety Committee
5. Head of Cultural Committee
6. Head of Education Committee
7. Head of Equipment Committee

Section 3-4: Council Election

1. The Council shall be elected by official members during the General Assembly for a one -year term. 2. The number of Council members shall be at least seven (7). This number may be increased based on the recommendation of the Council and approval by the General Assembly. 3. Elections shall be conducted through direct, secret, and equal voting. 4. The Auditor shall be elected separately from the Council.

Section 3-5: Members of the Council

During the first meeting held after each election, the Council shall elect one individual from among its members to serve as the Secretary (Executive Director). The remaining functional roles shall also be assigned based on volunteer interest and agreement among members. The scope of responsibilities for each role is outlined in Section 3-6.

Note 1: Within one week of assigning roles, the Council shall publish the list of officers on the Mungeh website.

Note 2: The first meeting of the newly elected Council shall be convened by the outgoing Secretary. For the very first Council in Mungeh’s history, this meeting shall be organized by a person appointed by the Founding Committee.

Section 3-6: Responsibilities of Council Members

Secretary

1. Overall coordination of executive matters and official representation of the Society.

Signing of certificates, membership cards, official correspondence, and legal documents.

Ensuring internal coordination and supervising the performance of all Council members.

Managing and leading Council meetings, assigning facilitators, and preparing meeting agendas and minutes.

Representing the Society in external relations and signing contracts or MoUs with other associations or institutions, upon Council approval and within the framework of the Society's goals.

Responding to official letters and written requests.

Coordinating with Council members to invite participants to Council meetings.

Organizing and managing the Annual and Extraordinary General Assemblies in collaboration with the Council.

Collecting reports from various committees and preparing an annual performance report for the General Assembly.

Coordinating and supervising the handover of all records, documents, and equipment to the succeeding Council.

Organizing the first meeting of the new Council.

Proposing operational guidelines and internal bylaws during Council meetings for approval.

Safeguarding and managing the official seal of the Society.

Co-signing binding financial and legal documents along with the Treasurer.

Head of Technical and Safety Committee

1. Planning and preparing the program calendar for mountaineering, eco-tourism, international travel, and training activities of the Society, based on disciplines and difficulty levels, in coordination with the Heads of Education and Cultural Committees, for submission to the Council for approval.
2. Assessing the qualifications and readiness of the leadership team and selecting program leaders in accordance with Council policies; providing consultation and monitoring leader rotation among official members.
3. Collaborating with the Head of Education to prepare educational and safety booklets.
4. Reviewing each program and providing necessary technical and safety information to the program leaders prior to the event.
5. Evaluating the technical qualifications of registered participants along with the program leader and deciding on their eligibility based on their capabilities.
6. Recommending the purchase of appropriate technical equipment and submitting the request to the Head of Equipment Committee for procurement after Council approval.
7. Acting as substitute for the Secretary in their absence.
8. Proposing operational guidelines and internal regulations during Council meetings for approval.
9. Leading the coordination efforts for the formation of an emergency response and rescue team.

Treasurer

1. Preparing the Society’s annual budget report in collaboration with other Council officers and presenting it to the Council.

Managing and maintaining financial records, including all income, expenses, and relevant financial documents.

Collecting annual membership fees from Society members.

Submitting a written financial report (balance sheet) on the Society's budget status at the beginning of each season.

Preparing and presenting the annual financial report to the General Assembly.

Proposing the annual membership fee to the Council for further approval by the General Assembly.

Collaborating with other Council members to procure necessary equipment and supplies for the Society after purchase approval by the Council.

Proposing and maintaining a financial reserve (emergency fund) upon approval by the General Assembly.

9. Preparing and presenting proposals to the Council to cover ongoing and special program costs through alternative funding sources.

Proposing financial guidelines and internal policies during Council meetings for approval.

Preparing and submitting the annual financial report to the CRA (Canada Revenue Agency).

Public Relations Officer

1. Responsible for announcing Mungeh’s programs.
2. Receiving program reports from leaders and publishing them on the Society’s website.
3. Preparing and publishing the Mungeh newsletter and acting as its editor-in-chief.
4. Creating and distributing promotional brochures and materials introducing Mungeh.
5. Preparing certificates of appreciation and maintaining Mungeh’s guest book.
6. Managing and regularly updating the Society’s official website.
7. Archiving letters, photos, videos, publications, books, CDs, Council meeting minutes, and program reports.
8. Disseminating announcements, meeting minutes, and program details.
9. Issuing announcements and invitations to members for Annual and Extraordinary General Assemblies, and sending all official correspondence to members’ email addresses.
10. Managing all membership-related activities and issuing insurance cards to members.
11. Submitting quarterly reports to the Council on membership status and member participation.
12. Managing and safeguarding member files and personal records, respecting individual privacy.
13. Issuing membership cards.
14. Revoking memberships in accordance with the Bylaws, following Council approval.
15. Maintaining and organizing membership forms, surveys, contact info, medical info, certifications, consent forms, and other related documents.
16. Collaborating with the Technical and Education officers to select eligible members for training and practical activities.
17. Proposing operational procedures and internal policies during Council meetings for approval.

Head of Education Committee

1. Preparing instructional booklets covering various Mungeh activities, program execution methods, and applicable safety standards for each discipline; delivering them to the Public Relations Officer for member access.
2. Proposing qualified trainers for educational programs to the Council for approval.
3. Inviting and employing consultants, instructors, coaches, guides, and other necessary service providers, upon Council approval.
4. Taking necessary measures and planning for registration and organization of educational courses.
5. Ensuring that all members receive periodic training, are tested, and obtain required certifications.
6. Submitting records of trainings, tests, and certifications to the Public Relations Officer for inclusion in member files.
7. Providing quarterly reports on the status of Mungeh’s educational programs to the Council.
8. Procuring books, CDs, training booklets, and documenting educational programs in coordination with the Treasurer, then delivering materials to the Public Relations Officer for member distribution.
9. Planning and preparing the training schedule for mountaineering, nature tourism, and international exploration based on discipline and skill levels, in coordination with the Technical and Cultural officers, and submitting it to the Council for approval.
10. Proposing operational guidelines and internal policies during Council meetings for approval.

Head of Equipment Committee

1. Responsible for maintaining and safeguarding all equipment and tools owned by Mungeh.
2. Procuring and purchasing necessary equipment and tools for executing approved programs, in collaboration with the Treasurer and Head of Technical Committee, following Council approval.
3. Submitting quarterly reports to the Council on the quantity and quality status of equipment and identifying items needing replacement.
4. Keeping detailed inventory records for each item, including purchase date, cost, expiration date, damages, and repair history.
5. Lending equipment to members upon presentation of valid ID and collection of depreciation fees, based on program schedules and in coordination with the Technical Officer; depreciation fees are proposed by the Equipment Officer and must be approved by the Council.
6. Distributing equipment to program participants with approval from program leaders and in coordination with the Technical and Education officers.
7. Collecting returned equipment from participants and inspecting for quality and condition after use.
8. Holding members accountable for lost or damaged equipment due to proven negligence, and recovering compensation as necessary.
9. Facilitating the collective purchase of personal gear for members.
10. Creating a database of transportation options and available equipment to support Mungeh program logistics.
11. Proposing equipment-related operational guidelines and internal policies during Council meetings for approval.

Head of Cultural Committee

1. Creating appropriate conditions for understanding and enjoying nature, and providing practical and educational suggestions for integration into all programs to the Council.
2. Planning for the awareness and preservation of ecosystems and cultural heritage; evaluating Mungeh’s activities in this area and providing recommendations to Council members and program leaders.
3. Researching and proposing cultural initiatives in underserved regions and encouraging community participation in the Society’s cultural programs.
4. Reviewing strategies for respectful engagement with diverse local communities and encouraging member participation in aid and development programs.
5. Motivating Mungeh members to initiate practical projects aligned with the Society’s cultural mission.
6. Planning and executing all reward and disciplinary measures in accordance with Council decisions.
7. Compiling and maintaining an archive of disciplinary decisions and actions to ensure consistency in enforcement.
8. Recommending commemorative programs and highlighting special occasions in coordination with the Technical Officer before seasonal schedules are finalized.
9. Proposing operational guidelines and internal policies during Council meetings for approval.

Section 3-7: Additional Powers of the Council

In addition to the duties and powers outlined in this Bylaw, the Council shall have the following authorities:

1. Drafting internal policies and disciplinary regulations.
2. Reviewing and approving new membership applications.
3. Preparing seasonal and annual operational calendars.
4. Appointing leaders for each program.
5. Preparing summary reports of assets and presenting them at the General Assembly.
6. Proposing amendments to the Bylaws for approval by the General Assembly.
7. Representing Mungeh in official communications with external organizations.
8. Securing funding for projects within the framework of the approved budget.
9. Establishing digital platforms and communication channels for the Society.
10. Delegating authority to Council members or external individuals/entities as deemed necessary.

Note: The Council may authorize routine expenditures up to a limit approved by the General Assembly without requiring further approvals.

Section 3-8: Council Meetings

a) Attendance and Validity of Meetings

• Council meetings shall be held monthly or on an extraordinary basis upon invitation by the Secretary.
• A meeting shall be deemed valid with the presence of at least four (4) of the seven (7) Council members.
• All decisions shall be valid if approved by a majority vote of the members present.
• Regular attendance by Council members is mandatory. Any member who is absent without a valid excuse for three (3) consecutive meetings shall be considered to have submitted an implicit resignation.

Section 3-9: Transfer of Council Responsibilities

The outgoing Secretary shall, within a maximum of two (2) weeks following the Council elections, convene the first meeting of the new Council and formally transfer all responsibilities and relevant matters to the newly elected Secretary. This transfer shall be documented and recorded in an official handover report signed by both parties.

PART 4 – PLANNING AND COMMUNICATION

Section 4-1: Program Planning at Mungeh

a) Planning Team

The planning team is composed of the Technical and Safety Officer, Education Officer, and Cultural Officer. This team prepares a list of proposed activities by considering all relevant aspects such as timing, educational goals, cultural components, etc., and submits it to the Council for approval. The team is open to receiving suggestions from all members regarding the types of programs to be scheduled.

b) Program Type and Scheduling

The planning team submits its proposal for a three-month period (grouped as summer–fall and winter–spring) to ensure seasonal diversity in the programs. This allows for a variety of activities to be held throughout each quarter.

Note: The preliminary list of proposed programs must be submitted by the planning team at least two months prior to the start of the planned quarter.

Section 4-2: Cultural Programs

In addition to cultural elements embedded in Mungeh’s regular programs, the Cultural Committee may organize special or occasional events during weeks without outdoor programs, such as: – Visits to museums and cultural centers – Cultural, artistic, or environmental discussion gatherings – Cultural and traditional celebrations (e.g., Nowruz, Yalda, Christmas, Earth Day, etc.)

Section 4-3: Communication and Announcements

Updates on decisions made during Council meetings shall be communicated to members through the Mungeh website every two months.

PART 5 – TOUR LEADERS AND ACTIVITY COORDINATORS

Section 5-1: Tour Leader Privileges

Tour leaders shall be entitled to a discount on program participation fees. The exact amount is determined by the Council and is subject to change depending on the duration, complexity, and overall budget of each program. Note: As a temporary policy, to acknowledge the contributions of tour leaders, the program is free of charge for the main leader and, if applicable, the assistant leader.

Section 5-2: Program Announcement Procedure

The announcement procedure shall differ based on the type of program (single-day or multi-day): – Single-day programs:

Two emails must be sent prior to the event: • First email: On the Saturday before the event • Second email: On the Wednesday before the event – multi-day programs:

Three emails must be sent in advance: • First email: 30 days before the program • Second email: 14 days before the program • Third email: 2 days before the program Each announcement must include essential information such as the program type, date, time, location, expected duration, difficulty level, required gear, and registration deadline. The Tour Leader is responsible for preparing the email and submitting it to the Public Relations Officer.

Section 5-3: Tour Leaders Duties

Single-Day Program Checklist – Before and During the Program

Part A – Before the Program

Part B – During the Program

Multi-Day Program Checklist – Before and During the Program

Part A – Before the Program

Part B – During the Program

Section 5-4: Email Templates for Program Announcements by Tour Leaders

A) Single-Day Program – First Email (One Week Before)

1. Introduction

Program Description

Program Date and Time

Tour Leader

Assistant Tour Leader

Program Difficulty Level

Estimated Cost

Pre-Training Sessions (if any)

Contact Information of Leader and Assistant

Registration Procedure

Registration Start Time

Registration Deadline

Standard Equipment Checklist

Special Equipment (if any)

Meals

Type of Food (Ready-to-eat or Cooked)

Snacks and Fruits

Type of Transportation

Detailed Itinerary

Special Notes

Final Email Date

A-2) Final Email (Two Days Before)

1. Introduction

Possible Changes to the Program

Meeting Location

Meeting Time

Departure Time

Final Cost

Weather Forecast

Available Meals

Required Water Supply

Detailed Camping Info

Entertainment Equipment

List of Assigned Roles (Guide, Lead, Mid, Rear, Water, Fire, Cleanup, First Aid, Reporter, Technical, etc.)

Special Notes

Final List of Registered Participants

Note: Required gear will be checked at the start. Participants without essential items (especially proper footwear) may be denied participation.

B) Multi-Day Program – First Email (One Month Before)

1. Introduction

Program Description

Tour Leader

Assistant Tour Leader

Program Intensity

Estimated Cost

Pre-Training Sessions (if any)

Leader Contact Info

Registration Procedure

Registration Start and End Dates

Program Duration: From… to…

Special Notes

Second Email Date

B-2) Second Email (Two Weeks Before)

1. Introduction

Prepayment Details

Payment Instructions

Standard Equipment Checklist

Special Equipment (if any)

Number of Meals

Type of Food (Ready-to-eat or Cooked)

Type of Transportation

Detailed Itinerary

Special Notes

Final Email Date

B-3) Final Email (Two Days Before)

1. Introduction

Announce Possible Changes to the Program

Meeting Location

Meeting Time

Weather Conditions

Available Meals

Required Water Supply

Detailed Camping Info

Entertainment Equipment

Special Notes

Final List of Registered Participants

Note: Required gear will be checked at the start. Participants without essential items (especially proper footwear) may be denied participation.

Section 5-5: Responsibilities of Program Assistants Appointed by the Tour Leader

In Mungeh programs, group responsibilities are managed by the Tour Leader and designated assistants. Each assistant plays a crucial role in supporting the program’s efficiency and safety. Each assigned assistant is accountable for fulfilling the responsibilities delegated to them. This responsibility promotes: 1. Better organization and development in Mungeh programs. 2. More efficient and responsible use of nature and Mungeh’s resources. Assistants, within their operational scope, may make decisions in coordination with the Tour Leader.

Tour Leader's Responsibilities toward Assistants

1. Providing guidance and advice to assistants (offering help if necessary).
2. Managing the resources required by each assistant to fulfill their responsibilities (in coordination with the assistants).

Types of Program Assistants and Their Responsibilities

The following assistant roles may be assigned:

• Guide:Familiar with the route and preferably has completed it before. Should be skilled in navigation, map reading, compass use, and GPS. If a guide is unavailable, a Navigator must be appointed.
• Logistics Officer (Food & Water): In charge of purchasing group supplies, boiling water for tea, and ensuring drinking water availability.
• Technical Officer: Mostly relevant in mountaineering trips. Ensures technical gear is functional, manages common gear (e.g. tents, mats), and informs the group in advance.
• First Aid Officer: Must be a medical professional or someone trained in emergency response. Responsible for carrying a first aid kit, maintaining calm during emergencies, checking insurance cards, and verifying risk waiver forms.
• Front Guard: Walks at the front; no one (except the Leader or those with permission) should pass. Moves at the pace of the slowest member. Must coordinate with Rear, Guide, and Front Guard using reliable communication tools (e.g. radio, whistle, flag, phone).
• Rear Guard: Stays at the back and ensures no one is left behind. Must maintain contact with the Tour Leader and other leads.
• Mid Guard: Assigned per every 15 participants to help maintain group cohesion.
• Physical Readiness Officer: Ensures participants are physically prepared. May lead pre-program training sessions and warm-up/stretching exercises.
• Fire Manager: Responsible for preparing and safely managing campfires, training others, and ensuring cleanup and safe storage of fire-starting tools.
• Tent Manager: Organizes tent groups, manages tent setup and takedown, identifies safe and weather-appropriate locations, and ensures sanitation guidelines are followed.
• Cleanup Officer: Distributes trash bags, monitors waste collection, and ensures proper garbage management throughout and after the program.
• Program Reporter: Documents events, timing, natural observations, local culture, and other highlights for submission to the Tour Leader within 3 days.
• Photographer/Videographer: Captures and delivers multimedia content (photos and videos) of the trip to the Tour Leader within a week.

Section 5-6: Program Report Format

The following format must be provided by the Tour Leader to the assigned program reporter. All program reports must adhere to this standardized structure:

Part 1 – Overview and Participant Information

• Program Date:
• Total Cost:
• Program Type:
• Number of Participants:
• Names of Participants:
• Tour Leader:
• Technical Officer:
• Guide:
• Report Author:

Part 2 – Route and Travel Information

• Access Roads to the Region:
• GPS Coordinates and Map Access:
• Details of Ascent Route and Justifications:
• Details of Descent Route and Justifications:
• Required Equipment:

Part 3 – Regional Overview

• Local Attractions and Points of Interest:
• Nearby Villages and Their Locations:
• Available Facilities (food purchase, water access, overnight stay options such as hotels, tents, houses):
• Safety, Emergency Services, Mobile Network Coverage:
• Availability of Pack Animals and Contact Info of Local Guides:
• Cultural and Social Fabric of the Region:
• General Ecological and Climatic Conditions:
• Trees and Plant Species Observed:
• Natural Springs and Water Sources:
• Suitable Camping and Overnight Locations:
• Local Wind Types and Directions:
• Wildlife in the Region:
• Unique Natural Phenomena (provide full description):

Part 4 – Feedback and Evaluation

• Issues Encountered and Resolutions:
• Program Shortcomings:
• Feedback and Suggestions from Participants:
• Feedback and Suggestions from Tour Leader, Assistant Leader, and Guide:

Part 5 – Attachments

Note: The following items should be included as appendices to the report:

1. Maps or Aerial Photographs

Sketches or Compass Bearings on Detailed Maps

Color Codes Referenced in Route Descriptions

Financial Table (including all collected fees, transport costs, group food and equipment, sub-programs, implemented projects, detailed breakdowns, and final surplus)

Photo Diary of the Program

Chapter 6 – Programs

Section 6-1: Registration Forms and Risk Acceptance Waiver

The registration form and risk acceptance waiver used for new member sign-ups are included in Appendix A. These forms shall be used in their current format without alteration.

Section 6-2: Participant Cap

The maximum number of participants in any program shall not exceed 35 individuals.

Section 6-3: Contribution to the Mungeh Fund

A portion of each participant’s payment shall be allocated to the Mungeh Fund as follows:

• Single-day program: 10% of total cost
• Multi-day program – Official members: 20% of total cost
• Multi-day program – Others: 35% of total cost

Note 1: Participation in programs is free of charge for children under the age of 10.

Program Fee Discount: Mungeh is a non-profit organization committed to community benefit and fostering a positive sense of belonging and participation. If an individual is unable to pay the full cost of a program for financial reasons, they may request a discount code. Following review of the request, a discount of 20%, 50%, or 100% of the program fee may be provided.

Section 6-4: Participation of Parents

There are no restrictions on parental participation in Mungeh programs. Each season, at least one program shall be designated as more accessible for families and parents, with advance notice and direct invitations extended to encourage their participation.

Section 6-5: Participation of Guests

Only official members of Mungeh may bring guests to programs. The following conditions apply: – Priority for participation shall always be given to official members. – The inviting member is fully responsible for the guest’s conduct and any financial matters. All responsibilities associated with the guest fall to the inviting member.

Section 6-6: Tour Cancellation Policy

1. If a registration is cancelled more than 7 days before the scheduled start of the program, the amount paid will be eligible for a refund after deduction of the applicable transaction processing fee.
2. From 7 days before the scheduled start of the program onward, no refund will be available.

Note: Where a refund is permitted under this section, the payment processing fee charged by Stripe for the original transaction is non-refundable and will be deducted from the amount refunded. The deduction will be based on the actual Stripe fee recorded for that transaction.

For a standard online domestic card payment in Canada, Stripe’s current standard fee is:

Stripe Fee = (Payment Amount × 2.9%) + CAD $0.30

Chapter 7 – Group Rules and Disciplinary Code

Section 7-1: Group Rules

• Maintain ethical conduct and show respect for others’ beliefs and traditions at all times and places.
• The use of alcoholic beverages, psychotropic pills, narcotics, and cigarettes is strictly prohibited during Mungeh programs.
• Participants must not disobey the Tour Leader's instructions and must actively cooperate with the Tour Leader and assistants during programs.
• Active participation in hiking and mountaineering programs is required.
• Respect hygiene, safety, and environmental preservation standards in all visited areas.
• Attend Mungeh General Assemblies and actively engage in designated committees.
• Pay annual membership fees on time and regularly.
• Accept and commit to the decisions and policies made by the Mungeh Council.
• Failure to comply with these rules may result in verbal or written warnings, temporary suspension, or permanent expulsion from Mungeh, based on the Council’s decision (see Section 7-3).

Section 7-2: Member Appreciation

When the Council decides to recognize and appreciate a member, the following methods may be used:

a. Sending a group-wide email with a message prepared by the Cultural Officer.

b. Preparing and presenting a framed photo (preferably a group photo) as a gift and keepsake from Mungeh.

Section 7-3: Disciplinary Actions

Disregarding the Bylaws, rules, and values of the group (including friendship, mutual respect, discipline, constructive criticism, and the pursuit of scientific, technical, and cultural growth in mountaineering and eco-tourism) will result in disciplinary measures as follows:

1. Verbal or written warning issued by the Council to the offending member.
2. Written reprimand issued by the Council and recorded in the member’s file.
3. Note: Whether a warning or reprimand is made public is subject to the Council’s discretion.
4. Temporary suspension decided in a Council meeting held with the offending member and the Tour Leader of the related program, after thorough review.
5. All members must respect social and family norms. Violations of these norms may lead to a written warning, temporary suspension, or permanent expulsion based on the Council’s judgment.
6. If a member commits any act that directly violates the Bylaws of Mungeh, the Council reserves the right to permanently expel the individual from the organization.

Section 7-4: Mungeh Equipment Rental Policy

The Equipment Officer is authorized to rent out Mungeh equipment under the following conditions. Rental income must be deposited into the Mungeh Fund:

• Only Mungeh members are eligible to rent equipment.
• The rental fee is 3% of the item’s original purchase cost.
• If an item is returned damaged, the renter must repair it before returning it to Mungeh. Otherwise, they are considered in debt to Mungeh and will be barred from future programs.
• GPS devices and first aid kits are not available for rental.

Appendix (A): Membership Risk Acceptance and Waiver Form

SECTION 1 – MEMBERSHIP INFORMATION

Please complete the following information to register as a member of the Mungeh Eco Tour Association. Membership is open to individuals aged 19 and above who agree to the organization's principles, code of conduct, and safety guidelines.

Full Name: _______________________________________

Date of Birth (YYYY-MM-DD): _______________________

Phone Number: ____________________________________

Email Address: ____________________________________

Residential Address: ______________________________

City/Province: ____________________________________

Do you have any prior outdoor or hiking experience? (Yes/No): __________

Would you like to join a specific committee (e.g. technical, education, public relations, etc.)? If yes, please specify: __________

SECTION 2 – ACTIVITY DESCRIPTION AND RISK ACKNOWLEDGEMENT

The undersigned expressly acknowledges understanding and accepting the inherent risks of participating in Mungeh programs, including but not limited to serious injury or death resulting from terrain, weather conditions, wildlife, natural disasters, transportation, and physical exertion.

I voluntarily accept all risks and agree to assume full responsibility for any injuries, damages, or loss that may occur to myself, to my property, or to third parties as a result of my participation.

SECTION 3 – WAIVER AND RELEASE OF LIABILITY

I, the undersigned, on behalf of myself, my heirs, dependents, legal representatives, and agents, hereby waive, release, discharge, and hold harmless Mungeh Eco Tour Association, its officers, directors, volunteers, employees, program organizers, and agents, from any and all present or future claims, demands, actions, or damages arising from personal injury, property loss, or death resulting from my participation in the activities.

Additionally, I understand and agree that the organizers are not responsible for any loss or damage to my personal property during the program.

SECTION 4 – HEALTH DECLARATION

I certify that I am in good physical and mental health and capable of safely participating in all planned activities. I do not have any condition that would impair my ability or increase risk during participation.

SECTION 5 – EMERGENCY MEDICAL AUTHORIZATION

In the event of a medical emergency, I authorize Mungeh program organizers and volunteers to make decisions regarding necessary medical care on my behalf, including transportation to a hospital or medical facility. I accept full financial responsibility for any associated costs.

SECTION 6 – EMERGENCY CONTACT

Name: ______________________________

Phone: _____________________________

Relationship: ________________________

SECTION 7 – ACKNOWLEDGMENT AND SIGNATURE

I confirm that I have read and fully understood the contents of this waiver and release. I sign this document voluntarily and acknowledge that it shall be binding upon me, my heirs, legal representatives, and assigns.

Participant Name: ______________________________

Signature: _____________________________________

Date: ___________________